In This Issue

PRIMA Conference Scholarships

Member Workshops

Local Government Risk Academy

OSHA 300 Log

Workers' Compensation Panel

Tennessee Trivia

Q. According to the Tennessee Aquarium, Tennessee has the richest freshwater fauna of any state in the United States, with more than how many fish species living in our waters?

  1. 100
  2. 200
  3. 300

Click here for the answer

Message from the President

Dawn Crawford

Greetings to all!

Many New Year’s traditions that we practice today actually date back to ancient times. This year, ring out the old and ring in the new with a new New Year’s tradition — or two!  (Courtesy of the Old Farmer’s Almanac.)

To welcome in the new year, Italians ring their church bells, the Swiss beat drums, and North Americans sound sirens and party horns.

Many New Year’s traditions surround food. Here are a few:

  • The tradition of eating 12 grapes at midnight comes from Spain. Revelers stuff their mouths with 12 grapes in the final moments of the year — one grape for every chime of the clock!
  • In the Southern U.S., black-eyed peas and pork foretell good fortune. See our recipe for Good Luck Hoppin’ John!
  • The Irish enjoy pastries called bannocks.
  • In India and Pakistan, rice promises prosperity.
  • Apples dipped in honey are a Rosh Hashanah (Jewish New Year) tradition.

Although the pop of a champagne cork signals the arrival of the New Year in many places around the world, some countries have their own beverage-based traditions.

  • Wassail, a punch-like drink named after the Gaelic term for “good health,” is served in various parts of England.
  • Spiced “hot pint” is the Scottish version of Wassail. Traditionally, the Scots drank to each other’s prosperity and also offered this warm drink to neighbors, along with a small gift.
  • In Holland, toasts are made with hot, spiced wine.

New Year’s Day was once the time to swap presents.

  • Gifts of gilded nuts or coins marked the start of the new year in Rome.
  • Eggs, the symbol of fertility, were exchanged by the Persians.
  • Early Egyptians traded earthenware flasks.
  • In Scotland, coal, shortbread and silverware were traditionally exchanged for good luck.

The beginning of a new year is an opportune time to take stock of your life.

  • Jews who observe Rosh Hashanah make time for personal introspection and prayer, as well as visiting graves.
  • Christian churches hold “watch-night” services, a custom that began in 1770 at the historic St. George’s Methodist Church in Philadelphia.
  • The practice of making New Year’s resolutions, said to have begun with the Babylonians as early as 2600 B.C., is another way to reflect on the past and plan ahead.

Whatever your New Year’s plans, we wish you a happy, healthy and prosperous year!

Best Regards,

Dawn Crawford signature
Dawn R. Crawford


Excellence in Risk Management PRIMA Conference Scholarships

Public Entity Partners' “Excellence in Risk Management” PRIMA Conference Scholarships are designed to promote professional risk management by providing greater educational opportunities, training and peer networking opportunities to risk managers, safety directors and other public employees who have risk management responsibilities. Risk management is an important function in the daily operation of any professionally managed public entity. It affects every operation or service provided by a public entity as it seeks to minimize or prevent accidental, operational and financial losses.

Risk management education is an important component to grow your safety and risk management program. Unfortunately, there are few training and continuing education opportunities for public sector risk managers. In addition, many public sector decision-makers are not able to send their risk management staff to the training and educational opportunities that are available.

The Public Risk Management Association (PRIMA) Conference is an annual training opportunity featuring close to 50 engaging educational sessions. Each session shares best practices and innovative methodology to address timely issues impacting public risk management professionals. This national conference’s educational and networking opportunities offer valuable resources for both new and seasoned public risk management professionals.

The 2019 PRIMA Conference will be held June 9-12, 2019, in Orlando, Florida. To learn more about the conference, please visit

Education tracks available at the conference will include:

  • Human Resources
  • Enterprise Risk Management
  • Pools
  • Risk & Benefits Financial / Insurance / Self-Insurance
  • Risk Control / Safety
  • Risk Management Leadership / Administration
  • Schools
  • Workers’ Compensation

To assist our members with attending the PRIMA Conference, Public Entity Partners will award three (3) scholarships for qualified individuals (with each scholarship providing up to $2,000 in financial assistance). Eligibility for consideration is limited to individuals whose employing organizations are insured by Public Entity Partners.

To complete a scholarship application, please visit Scholarship applications will be available starting Jan. 22, 2019. Completed applications must be received at Public Entity Partners by Feb. 22, 2019. Winning scholarship recipients will be notified beginning Feb. 27, 2019.

Since this scholarship is a reimbursement program, paid receipts, invoices or other proof of expenditures must be turned in before funds are disbursed. (Please note: Actual receipts must be submitted. Public Entity Partners does not reimburse any "per diem" or other condition of employment you may have with your entity). Only early-bird registration will be reimbursed. If you register after the early-bird rate, you will not be paid for the difference.

Return to the top

Member Workshops

What: Workers’ Compensation Basics

Description: These workshops will provide an in-depth look at workers’ compensation from the employer's perspective. Topics will include proper reporting and documentation of a work injury, medical treatment, medical bills, wage statements and best practices after a work injury.


9 a.m. – 2 p.m.


Dates / Locations:

Wednesday, Feb. 27

Spring Hill: Northfield Center
5000 Northfield Lane
Spring Hill, TN 37147


Thursday, Feb. 28

City of Gallatin: City Hall
Dining Hall 132 West Main Street
Gallatin, TN 37066


Wednesday, March 6

Atoka Town Hall
334 Atoka Munford Avenue
Atoka, TN 38044


Thursday, March 7

Jackson, MTAS Office
605 Airways Boulevard
Jackson, TN 38301


Tuesday, March 12

City of Kingsport
V.O. Dobbins, Sr. Complex, Douglass Room
301 Louis Street
Kingsport, TN 37660


Wednesday, March 13

Knoxville Public Works Complex
Community Room
3131 Morris Avenue
Knoxville, TN 37909


Thursday, March 14

Chattanooga Family Justice Center
5707 Uptain Road
Chattanooga, TN 37411

Lunch will be provided
Pending CMFO Credit Approval


Jennifer Orr Locklin, attorney
Farrar & Bates, LLP



Call or email Heather Hughes


For questions about the workshop, please contact
Heather Hughes or Callie Westerfield

Return to the top

Local Government Risk Academy

Public Entity Partners is committed to excellence in local government. We strive to be an essential local government resource for employee safety education and risk management services.

Because training is essential to loss control, employee development and organizational professionalism, Public Entity Partners offers access to FREE online training for our members through the Local Government Risk Academy. Developed specifically for local governments and governmental agencies, this program is designed to provide members with increased training flexibility through numerous courses, available online 24/7 at no additional cost.

These courses include:

  • Harassment Prevention
  • Employee Safety
  • Driver Safety
  • Effective Supervisory Practices
  • Law Enforcement Liability

Online training may be incorporated into new employee orientation, enabling employees to be actively involved, while also verifying understanding and documenting course completion. The Local Government Risk Academy may also be used to satisfy annual Tennessee Occupational Safety and Health Administration (TOSHA) training requirements.

In addition, members now have access to an extensive catalog of law enforcement online training, available through the Local Government Risk Academy. This training was created by PoliceOne Academy, a leading online training resource for U.S. law enforcement. In Tennessee, officers from police departments that are Public Entity Partners members may take up to 24 hours of online training courses toward completion of the 40 hours of Tennessee Peace Officer Standards & Training (POST) Commission-required annual training.

Visit to start training with the Local Government Risk Academy.

Return to the top

OSHA 300 Log

Are you familiar with the OSHA 300 log? When an on-the-job accident or injury takes place, an employer is required to record specific details about the incident and how it occurred. If medical attention (beyond basic first aid) is required, it should be recorded in your OSHA 300 log. This log is used by OSHA/TOSHA to classify work-related injuries and illnesses, and notes the extent and severity of each case.

For detailed instructions on how to complete the OSHA 300 log, click here.

Any work-related injury that results in the following should be recorded:

  • Death
  • Loss of consciousness
  • Days away from work
  • Restricted work activity or job transfer
  • Medical treatment beyond first aid

Employers have seven calendar days after information is received about an incident to determine if the case is recordable under the OSHA recordkeeping requirement. This log should be maintained throughout the year.

There are some additional criteria provided by OSHA for recording certain work-related conditions that should be reviewed. These include events or exposures in the work environment that caused or contributed to the condition, or significantly aggravated a pre-existing condition. According to OSHA, “Work-relatedness is presumed for injuries and illnesses resulting from events or exposures occurring in the workplace, unless an exception specifically applies.”

Please keep in mind that although injuries or illnesses may be recordable under the requirements for the OSHA 300 log, they may not be compensable under the State of Tennessee’s Workers’ Compensation Statute. Your entity should add an OSHA-defined injury or illness to your OSHA 300 log, regardless of the outcome of a workers’ compensation claim.

Due to the seven-day requirement for adding injuries or illnesses to your OSHA 300 log, it is possible there could be some claims for which you don’t yet know the outcome, but that you must still add to your OSHA 300 log. A workers’ compensation claims listing is not a substitute for a properly maintained OSHA 300 log.

TOSHA is the best resource for questions about the OSHA 300 log and can be reached at any of the six regional offices. Contact information can be found here.

Return to the top

Workers’ Compensation Panel of Physicians Requirements

When your entity becomes aware that an employee has suffered a work-related injury, the Tennessee Workers’ Compensation statute requires that he or she be presented with a panel of physicians for initial treatment of the injury. The Tennessee Bureau of Workers’ Compensation has a form, also referred to as C-42G, which lists your initial treating panel of physicians. The injured employee must choose a physician from this form for initial treatment, and sign and date the form. You may obtain a copy of this form from Public Entity Partners’ website.

As the employer, you are required by statute to select a panel of three (3) physicians or facilities that are NOT in practice together. You can list the local emergency room as a fourth option, and note that it is to be used for true emergencies and after-hours injuries ONLY.

Our members often select a walk-in clinic or urgent care facility for treatment of their employees. Since May 31, 2018, however, your entity’s initial employer panel has been required to INCLUDE THE NAME of the staff physician or medical director for walk-in clinics, urgent care facilities and similar providers. This includes clinics staffed by nurse practitioners and physician assistants, and are under the supervision of a licensed physician.

If you have chosen to include a walk-in clinic or urgent care facility on your panel of physicians, please be sure to list the name of the staff physician or medical director, rather than a physician assistant or nurse practitioner who may treat patients at the facility. This requirement comes from the Tennessee Workers’ Compensation statute. If there are not enough local clinics or physicians to add to your panel, you may have to add providers from surrounding areas.

Always remember to provide a written copy of your panel of physicians (on form C-42G) and have the injured employee sign, date and indicate the physician selected. This form should be submitted to Public Entity Partners along with the injury report.

Please be sure to notify the selected panel physicians or clinics that any specialist referrals are required to go through the employer and/or your claims adjuster. If you receive a request for a specialist referral, please notify us immediately, as we will need to provide a specialist panel within three business days.

If you have questions or concerns about your panel of physicians, you may speak to any of our workers’ compensation adjusters. They may be reached at 800.288.0829 or via email.

Return to the top

Tennessee Trivia

Q: According to the Tennessee Aquarium, Tennessee has the richest freshwater fauna of any state in the United States, with more than how many fish species living in our waters?

  1. 100
  2. 200
  3. 300

A. More than 320 fish species live in Tennessee’s waters.