In This Issue


Property Conservation Grants

2018 TnPRIMA Scholarship Winners

Dunlap Police Department Receives Honor

Shelbyville Police Department Receives Award

Agility Program

Special Events and Third-Party Facility Use


Tennessee Trivia

Q. What famous road connects Middle Tennessee directly with the lower Mississippi River?

Click here for the answer

Message from the President

Dawn Crawford

Greetings to all!

In case you missed our special e-blast, I am pleased to announce an important change at our organization. Our board members have voted to change our name from the Tennessee Municipal League Risk Management Pool to Public Entity Partners, effective immediately.

For 39 years, TML has been in our name and logo. Over time, this has caused a great deal of confusion among our members, local government employees, state legislators and many other folks with whom we work. Many have thought, and continue to assume, that we are one and the same entity, with the same mission, programs and services. However, we are a separate non-profit organization, with an entirely different mission than TML. We have a completely distinct set of products and services, along with our own board of directors and staff.

With our new name, we will continue to forge ahead with breaking new ground — not only with our new corporate headquarters in Franklin, but as an independent provider of risk management products and services tailored to Tennessee’s local governments. At the end of this month, we will celebrate our 40th anniversary with a new identity. Through all of this, our mission remains unchanged, which is to passionately provide the very best in risk management products and services, expert claims administration and comprehensive insurance options with absolute integrity.

In the coming days and weeks, you will begin seeing the name Public Entity Partners reflected in our new logo, as well as in our member communications, website, e-newsletters and other resources. This is an exciting time, and we look forward to many more years of partnering with you and meeting your risk and insurance needs.

Best Regards,

Dawn Crawford signature
Dawn R. Crawford
President/CEO

 

Property Conservation Grants Now Available

The application process for Public Entity Partners’ fourth annual Property Conservation Matching Grant Program is open now through Friday, Nov. 16, 2018. This program offers financial assistance for the purchase of items designed to protect insured property from a variety of covered perils. All partners who have property coverage are eligible to apply.

Many items are eligible for purchase through this grant, including, but not limited to:

  • Lightning attenuation (lightning protection) systems
  • Security fencing
  • Infrared thermography
  • Sprinkler head protective cages
  • Affixed barricade devices/bollards (or other protective devices)
  • Security cameras or security lighting

Grant funds may also be used for:

  • Recommended loss prevention/control items identified by Public Entity Partners’ property conservation loss control surveys
  • Transformer oil and gas testing recommendations for electric utilities generated by a transformer oil or gas analysis (TOGA) program
  • Deficiencies or maintenance recommendations generated by infrared thermography inspections

All applications are due by close of business on Friday, Nov. 16, 2018. Visit https://www.PEpartners.org/Propertygrant/ to begin the application process. Additional information and application instructions are available at this site. Grants are awarded on a first-come, first-served basis, so the earlier you apply, the greater your chances of receiving funding.

If you have questions about the Property Conservation Grant or your grant eligibility, please contact your property conservation consultant.

East Tennessee
Bill Magoon
(865) 500-5595

Middle Tennessee
Bob Lynch
(615) 371-0460

West Tennessee
Andrew “Andy” Lacewell
(731) 660-5869

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2018 TnPRIMA Scholarship Winners Announced

The 2018 TnPRIMA Scholarship winners have been announced. Congratulations to this year’s scholarship recipients:

Jeff Brigham, Codes and Safety Officer – Town of Dover

Stacey Claxton, Human Resources Generalist – City of Shelbyville

Michele Diebold, Human Resources Director – City of Gatlinburg

Karyssa Helton, Rural Planning Organization/Title VI Coordinator – Mid-Cumberland HRA

Danielle McKinley, Human Resources Manager – City of Winchester

Alyson Susong, Recorder/Judge – Town of White Pine

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Dunlap Police Department Receives National Honor

Dunlap Police Department Receives National Honor

Dunlap Police Chief Clinton Huth (left), Detective Robert Raber and Mayor Dwain Land in front of the Dunlap Police Department’s award plaque at the Pentagon.

Accepting the Employer Support Freedom Award at the Pentagon

ESGR National Chairman Craig R. McKinley (left), Dunlap Police Chief Clinton Huth and Detective Robert Raber accept the Employer Support Freedom Award at the Pentagon.

Each year, the Department of Defense (DOD) recognizes private and public employers through the Employer Support Freedom Award. This award is the highest recognition employers can receive for outstanding support of staff serving in the Guard and Reserve. On Friday, Aug. 24, the Employer Support Freedom Award was presented to the Dunlap Police Department during a ceremony held at the Pentagon.

The award was established in 1972 to promote cooperation and understanding between reserve-component service members and their employers, and to assist in the resolution of conflicts arising from an employee’s military commitment. According to the DOD, award winners represent large and small employers, as well as government organizations.

“It really was a humbling experience for us to receive this award,” said Chief Clinton Huth of the Dunlap Police Department. “We were nominated by one of our detectives for the help we provided while he was called to active duty after Hurricane Maria. I’m retired from the Navy and I know how difficult it can be when you are called away from your family.”

Dunlap Police Detective Robert Raber, a member of the Tennessee National Guard, was called to serve in a military police unit on the island of St. Croix, U.S. Virgin Islands, while that territory attempted to recover from storm damage inflicted during Hurricanes Maria and Irma. While he was away, a fire caused substantial damage to the Raber family home. Huth worked with the National Guard to call Raber home, and the department helped organize relief efforts and assisted the family as they searched for a new place to live.

While the DOD received more than 2,350 nominations for employers in all 50 states this year, only 15 recipients were recognized. Public Entity Partners congratulates the City of Dunlap and the Dunlap Police Department on this accomplishment, and we share our gratitude for the hard-working men and women who serve our country.




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Shelbyville Police Department Receives First Responders Award

Shelbyville Police Department Receives First Responders Award

Pictured: Jeffrey S. Bivens, chief justice of the Supreme Court of Tennessee; Brian Crews, acting deputy chief of the Shelbyville Police Department; Shanna Boyette, Shelbyville city manager; Wallace Cartwright, mayor of Shelbyville; and Scott Johnson, Bedford County Emergency Management and Homeland Security director

The Tennessee Department of Safety and Homeland Security recently recognized Brian Crews, acting deputy police chief for the Shelbyville Police Department, with the First Responders Award.

Established in remembrance of the Sept. 11, 2001, terrorist attacks, the First Responders Award recognizes those who have dedicated their lives in service to the safety and security of Tennesseans. Honorees are nominated by their peers and represent the homeland security districts, law enforcement agencies, emergency responders and related state agencies operating throughout Tennessee.

Crews received the award for his comprehensive plans to uphold public safety during a white nationalist rally held in Shelbyville during October 2017. The event followed the deadly August 2017 Charlottesville riots that resulted in lost lives, numerous injuries and property damage, and the Shelbyville Police were called on to protect the safety, as well as the assembly and free speech rights, of all those involved.

The city notified participants that violent acts, threats and intimidations are not protected speech or activities. Plans were made to close streets and designate secure, separate areas for rally participants and protestors, including separate entrances with checkpoints to prevent weapons coming into the area. These zones were strictly enforced, and as a result of proper planning and communications, minimal incidents were recorded during the rally.

Crews was one of 26 first responders to be recognized with the award this year. We want to send our congratulations to him and the Shelbyville Police Department, and we extend our thanks to all those who are working to protect residents throughout the state.

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Agility Program

Have you thought about what would happen if a disaster hit?

Did you know that when you purchase your property coverage through Public Entity Partners, you are provided with an Agility Recovery membership? The services provided through this free membership can serve as important components of your disaster recovery plan.

Agility Recovery membership provides access to:

  • Pre-disaster planning tools through the myAgility platform and mobile application
  • Mobile office recovery solutions
  • Backup communications
  • Emergency computer hardware
  • Backup power and generators
Public Entity Partners Agility Program

The myAgility Planning Platform

The myAgility Platform allows Public Entity Partners members to store, view and update pertinent recovery planning information using a secure, password-protected Web portal.

With the myAgility platform, Public Entity Partners members can:

  • Access pre-disaster planning tools through the myAgility platform and mobile application
  • Upload and store critical documents, such as insurance policies, product warranties, data backup procedures and more
  • Specify resource needs at the time of recovery
  • Develop an internal communication strategy
  • Input, update and store fixed-asset inventory information
Public Entity Partners Agility Program

Office Space

If your facility is damaged and you need temporary office space, your Agility Recovery membership provides access to a fully independent mobile recovery unit that can be deployed in 48 hours or less. These units are 100 percent self-sufficient, regardless of the condition of your local infrastructure, and can function as office space, even if local communications and power are interrupted. They include all interior furnishings, restrooms, and the necessary IT equipment to ensure all your employees can return to work uninterrupted.

Backup Power

Sixty to seventy percent of all disasters to which Agility Recovery responds involve power recovery. Agility Recovery provides access to generators from 20 kW up to 2 MW, along with consistent maintenance and guaranteed access to fuel. In the event of a disaster, backup power for key facilities provides more than just the ability to get back to work. It can help ensure that your emergency shelter is heated or cooled, or that your response team has a place to take a break. The membership provides more than just access to generators — Agility Recovery can also answer all your emergency power questions.

Communications

During a disaster or emergency, your phone and Internet connections are usually two of the first things affected. Agility Recovery can help you get your office back up and running so you can answer calls, update your website, or communicate with vendors through satellites using two redundant teleports. When available, Agility can also provide low-cost, high-bandwidth Wi-Fi capabilities through cellular carriers.

Computer / IT Equipment

As an Agility Recovery member, you have access to over $40 million of IT hardware and infrastructure elements. In the event of a disaster, Agility Recovery will quick-ship the office IT equipment needed for your recovery scenario, including switches, routers and multifunction copy/print/scan devices. Transportation costs for delivery and return of the equipment are the only costs incurred by members who utilize Agility Recovery’s IT equipment service.

Agility IT services employ a multitude of means to speed recovery time, including:

  • Intel-based dual-core processor desktop PCs with 4 GB RAM and 120 GB hard drive
  • Intel servers configured with 2x quad-core processor, 8-16 GB RAM, 300-500 GB hard drive and 2 GB Ethernet ports (upon deployment, servers will have the operating system pre-loaded)
  • Multifunction printers
  • Tape drives, switches, routers, etc.
  • Custom shipping containers (for quick deployment, safe handling and reduction of box management on site)
  • Multiple delivery options (Agility works directly with members to determine timeframes and delivery speed, utilizing access to multiple delivery partners)

Agility membership is provided free-of-charge to members who purchase property coverage from Public Entity Partners. Please contact Member Services to learn more about this program.

East Tennessee
Wayne Anderson
wanderson@PEpartners.org

Middle Tennessee
Callie Westerfield
cwesterfield@PEpartners.org

West Tennessee
Celeste Taylor
ctaylor@PEpartners.org

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Special Events and Third-Party Facility Use

Special events bring special risks. Whether your entity is conducting an event, or an individual, group or organization wishes to utilize your entity’s facilities or right-of-way for their event, every aspect of special occurrences should be evaluated and weighed to minimize the risk and exposure to your entity.

Third-party facility use is a hot topic throughout the year. Whether it’s a family reunion, wedding reception, parade, festival or birthday party, every event should be evaluated to determine the level of liability it creates for your local government, and whether a special event or third-party tenant user liability insurance policy should be required. Ideally, your entity should have a special event and third-party facility user policy that applies to all city facilities and special events. These policies should be designed to provide equitable access for facility users, and to set clear guidelines of what is expected from event organizers and facility users.

Special Events Sponsored, Organized, and Directed by Your Entity

If you are hosting a special event, you should examine three important areas – how to protect your people, the public and your property from injury and damage. A clear evaluation of the related departments, activities and potential hazards is a good place to start. Next, you should evaluate whether the event is included under your liability coverage. Depending on the nature of the event, it may or may not have coverage under your policy. Talking with your underwriter is the best way to determine if the type of event has coverage and whether any additional coverage is needed. If the event includes activities not covered under your liability policy — such as a war reenactment or demolition derby — you should consider purchasing a special events policy to cover the exposure or determine whether you are comfortable with self-insuring the exposure.

Even if you are the sponsor, organizer and director of a special event, other organizations or businesses may also be taking part. Please keep in mind that your liability coverage is designed to protect your interests and does not provide coverage for third parties that may be participating in your event. Having a clear understanding of who is participating in your event as a vendor or organization, and determining if you will require proof of liability coverage from those participants, is important. These vendors and organizations should be responsible for their own actions and exposures.

Third-Party Special Events

When third parties host special events in your facilities or rights-of-way, you should determine whether it is necessary to require them to provide liability coverage that names your entity as additional insured. Having a special event permit application process is the best way to ensure that you are evaluating and considering each special event comprehensively, equally and fairly. Applications give your entity the opportunity to require:

  • A signed hold harmless agreement
  • A listing of pre- and post-events that may be held in conjunction with the main event
  • A map with city or town streets showing the event boundary and marking any applicable registration areas, tents, booths, food vendors, etc.
  • An outline of how the event is being promoted
  • A security plan, including crowd control, pedestrian safety, any special parking provisions (including handicap spaces), vendor and / or performer parking, a parking map, and requests for public safety assistance
  • An emergency plan, including emergency procedures, provisions for first aid services and provisions for appropriate emergency communications
  • A listing of event sponsors
  • Proof of liability insurance
  • Anticipated vendors and concession booth list
  • A list of physical services that will be provided by, or contracted for, the event sponsor (for example, erection of temporary stages or facilities, including tents, lighting, sound, etc.)

If you have questions about the liability that a special event may create for your entity, please contact your casualty loss control consultant.

East Tennessee
Judy Housley
jhousley@PEpartners.org

Middle Tennessee
Chester Darden
cdarden@PEpartners.org

West Tennessee
Paul Chambliss
pchambliss@PEpartners.org

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Tennessee Trivia

Q: What famous road connects Middle Tennessee directly with the lower Mississippi River?

A. The Natchez Trace