Property Conservation Grant

As stewards of public tax dollars, our members are tasked with protecting and preserving public facilities. While property coverage can protect you in the event of a loss, taking steps to reduce the severity or frequency of a property loss is sound risk management. The Property Conservation Grant provides funding for the purchase of property loss prevention and control items.

 

Examples of eligible items include:

• Lightning attenuation (lightning protection) systems
• Security fencing, cameras, or lighting
• Infrared thermography
• Sprinkler head protective cages
• Transformer oil or gas testing recommendations to electric utilities
• Computer network security technologies or devices
• Items identified or recommended as loss prevention / control items on a property conservation loss control survey

 PE Partners members with Property Coverage are eligible to apply. 

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How to Apply for the Property Conservation Grant:

1. Read the eligibility criteria and program guidelines.
2. Complete the online grant application. The application window begins on August 31, 2023.
3. Submit a signed Resolution or Motion passed by your governing body authorizing your application to Tahtia Mitchell at TMitchell@PEPartners.org.  This can be submitted AFTER your application is accepted. A sample Motion (word or PDF) or Resolution (word or PDF) is provided.
4. If your application is approved, you will be asked to submit proof of payment(s) for the purchased property loss prevention and control items.

 

Do you have questions about this grant program?

Please make sure you review the eligibility criteria and program guidelines.

1. What are the most requested items for the Property Conservation Grant program?
2. Can I use Property Conservation Grant Funding to improve my cyber risk management program?
3. Who is eligible to apply?
4. How much is my organization eligible to receive through this grant?
5. When will our organization be notified that our grant application is approved?
6. I received my grant approval letter.  What is the next step?
7. Do you have a copy of the model motion or resolution in Microsoft Word or Fillable PDF?
8. My grant application was approved.  Where do I submit my proof of payment(s) for purchased items?
9. Who can I contact with questions?

 

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What are the most requested items for the Property Conservation Grant program? 

Security cameras, fencing, and lighting are the most requested items for this grant. However, there are many items that qualify. Feel free to send a request in writing to Tahtia Mitchell at TMitchell@PEPartners.org if you are uncertain about your eligible items / purchase requests for your application. Items not eligible include, but are not limited to, items subject to general wear and tear or operational items, such as new roofs, water heaters, etc.  

Return to Questions

Who is eligible to apply?

Public Entity Partners members with current Property Coverage. Please review all eligibility criteria and program guidelines.

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How much is my organization eligible to receive through this grant?

The Property Conservation Grant is a 50/50 Matching Grant.  Public Entity Partners will reimburse up to 50% of the cost of the property conservation-related approved item(s) with a maximum reimbursement based on the Priority Classification matrix rating.  Funding levels for the Property Conservation Grant are based on the total insured value (TIV) for each insured entity. 

Grant Class	Property Coverage Classification Levels for 2022-2023	Grant Eligibility Award Amount
Class I	Total Insured Value (TIV) of more than $50 million	Up to $5,000
Class II	TIV of more than $20 million and up to $50 million	Up to $4,000
Class III	TIV of more than $8 million and up to $20 million	Up to $2,500
Class IV	TIV of more than $2 million and up to $8 million	Up to $1,000
Class V	TIV equal to or less than $2 million	Up to $500

 

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When will our organization be notified that our grant application is approved?

You will receive a confirmation email within 15 minutes of submitting your grant application.  Applicants with approved grants will be notified the week of October 30, 2023.

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I received my grant approval letter.  What is the next step?

In order to receive reimbursement for your approved grant items, you must submit the following:

1. 1. Signed resolution or motion
   2. Cover sheet listing description of items purchased, quantities, and grand total of all purchases.  All receipts must follow in order of cover sheet.
   3. Two proofs of payment:
      1. CANCELLED check/bank statement, credit card receipt / credit card statement, Automated Clearing House (ACH), or Automated Funds Transfer (AFT)
      2. Copy of invoice or purchase order (serving as the backup to the cancelled check or credit card receipt). Submitting invoices alone will not be accepted.

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Do you have a copy of the model motion or resolution in Microsoft Word or Fillable PDF?

Yes, a sample Motion (word or PDF) or Resolution (word or PDF) are provided.

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My grant application was approved.  Where do I submit my proof of payment(s) for purchased items?

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Who can I contact with questions?

Return to Questions