Recent By-Laws Changes Adopted by Public Entity Partners' Board of Directors

As part of our ongoing efforts to ensure transparency and member engagement in the governance of our organization, we would like to inform you of several recently adopted amendments to the by-laws of Public Entity Partners’ Board of Directors.

At the Dec. 11, 2024, Public Entity Partners (“PEP”) Board of Directors (“Board”) meeting, the Board amended the by-laws to require an annual “Insured Organization Meeting.” The primary purpose of such meetings is the election, by organizations with active insurance coverage through PEP, of individuals who will serve on the Board when there are vacancies or when the terms of existing Board members will be expiring. Further by-laws updates were adopted during the Feb. 28, 2025, Board of Directors meeting. Amendments to the by-laws adopted during the December 2024 and February 2025 Board meetings will take effect on July 1, 2025.

Insured Organization Meeting Scheduled
In accordance with the amended by-laws, PEP President/CEO Michael Fann called for the inaugural Insured Organization Meeting to take place during this year’s Risk & Insurance Symposium. Please note that while this event is traditionally held in August, this year’s Symposium will take place Oct. 1-3, 2025. A quorum of at least 20% of insured organizations must be present for the meeting to proceed. We urge all insured organizations to attend and actively participate.

Voting Representation During an Insured Organization Meeting
Each insured organization is entitled to one vote per question on the ballot during the Insured Organization Meeting. To ensure that the election is fair and transparent, each organization must designate one delegate — an employee or official — who will vote on behalf of the organization. Detailed information about how to designate your organization’s delegate will be provided when Symposium registration opens in June.

Board Nominee Qualifications and Balloting
Before any nominee is placed on the ballot for the Board, the Board may request information necessary to confirm the nominee’s eligibility and qualifications. Following this review, the Board will vote on the nominee(s). A majority vote by the sitting Board of Directors is required for any nominee to appear on the final ballot, which will then be submitted to all insured organizations for voting at the Insured Organization meeting.

We appreciate your continued commitment and participation. These updates are designed to foster greater involvement and ensure our leadership reflects the diversity and strength of our membership.

Should you have any questions about the by-law changes, please contact your Member Services representative.